Questions to ask your Wedding Caterer

Planning a wedding is a whirlwind of decisions, and choosing the right caterer can make or break your big day. Whether you’re dreaming of a five-course plated dinner or a laid-back buffet, your caterer plays a huge role in setting the tone and satisfying your guests. To ensure everything goes smoothly, here are the essential questions you should ask your wedding caterer before signing on the dotted line.

Logistics and Availability

  • Are you available on our wedding date?
  • Do you handle multiple events per day?
  • How far in advance do we need to book?
  • Do you have the necessary licenses and insurance?

These questions help you confirm availability and ensure you’re working with a professional who can legally and safely cater your event.

Menu and Customization

  • Do you offer customizable menus?
  • Can you accommodate dietary restrictions (vegan, gluten-free, allergies)?
  • Do you provide tastings before we finalize the menu?
  • Can you incorporate cultural or family recipes?

Your menu should reflect your tastes and values. A good caterer will be flexible and creative in crafting a meal that feels personal.

Pricing and Packages

  • What is your pricing structure (per person, package, à la carte)?
  • What’s included in the cost (staffing, rentals, cake cutting, etc.)?
  • Are there any additional fees (travel, overtime, gratuity)?
  • What is your payment schedule and cancellation policy?

Transparency is key. Make sure you understand every line item so there are no surprises later.

Staffing and Service Style

  • How many servers will be present?
  • Do you offer plated, buffet, family-style, or food station service?
  • Will your staff handle setup and cleanup?
  • Do you provide bartending services or work with a preferred vendor?

The way food is served affects the flow of your event. Clarify what’s included and how the team will operate on the day.

Extras and Add-Ons

  • Do you provide desserts or wedding cakes?
  • Can you help with tableware, linens, and decor?
  • Do you offer late-night snacks or to-go boxes?
  • Can you accommodate a rehearsal dinner or next-day brunch?

Some caterers go above and beyond—ask about extras that could elevate your celebration.

References and Experience

  • Can you share testimonials or references from past weddings?
  • Have you worked at our venue before?
  • What’s your backup plan in case of emergencies?

Experience matters. A caterer familiar with your venue and with a solid reputation will be better equipped to handle the unexpected.

Final Thoughts

Your wedding caterer isn’t just feeding your guests—they’re helping create memories. Asking the right questions ensures you’re aligned on expectations, budget, and vision. Don’t be afraid to dig deep—this is your day, and every bite should be perfect!